Archiving Policy
Purpose
The purpose of this archiving policy is to ensure the long-term preservation and accessibility of "Zealous & Energetic Scholarly Texts" (ZEST). ZEST are scholarly texts that are particularly innovative, thought-provoking, and/or influential. They may challenge existing paradigms, offer new perspectives, or break new ground in their field.
Scope
This policy applies to all ZEST published by [insert institution name]. ZEST may be published in a variety of formats, including peer-reviewed journals, books, book chapters, and conference papers.
Archiving Process
All ZEST will be archived in a digital repository that is managed. The repository will be accessible to the public and will be preserved in perpetuity.
To archive a ZEST, the author or publisher will submit a copy of the text to the repository. The repository staff will then review the text to ensure that it meets the criteria for ZEST. Once the text is approved, it will be added to the repository and made available to the public.
Access
All ZEST will be freely accessible to the public through the digital repository. Users will be able to browse, search, and download ZEST.
Preservation
The digital repository will be managed according to best practices for digital preservation. This includes storing the ZEST in multiple locations, using a variety of data formats, and regularly backing up the data.
Additional Considerations
In addition to the above, the following considerations may be relevant to the archiving of ZEST:
- Metadata: When archiving ZEST, it is important to include rich metadata that will help users to find and understand the texts. This metadata should include the title of the text, author(s), date of publication, publisher, and other relevant information.
- Version control: It is also important to keep track of different versions of ZEST. This is especially important if the author(s) make revisions to the text after it has been published.
- Embargoes: In some cases, the author(s) or publisher of a ZEST may request that the text be embargoed for a period of time after publication. This may be done to allow the author(s) to submit the text to a journal or to give the publisher time to market the text.
- Preservation formats: The digital repository should store ZEST in a variety of data formats to ensure that the texts are accessible in the future. This may include storing the texts in both PDF and XML formats.
- Long-term funding: It is important to secure long-term funding for the digital repository to ensure that the ZEST are preserved in perpetuity. This funding can come from a variety of sources, such as government grants, institutional support, and donations.